Elective Rotations

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Your first step is to contact the individual program that you are interested in joining to determine if they will accept you and to confirm the dates of the rotation.

Application Process

  • Complete the Visiting Resident Application. Send the completed form to your MAHEC Program Coordinator. Submit the completed application immediately so the GME Office can begin processing it - do not wait to complete the rest of the application process.
  • Contact Lizzie Smith in the GME Office to create a Letter of Agreement for your institution, as only the MAHEC Letter of Agreement template will be accepted
  • Apply for a North Carolina License(if you do not already have one)
    • If you do not already have a North Carolina Medical Board License (resident training license or full), go to for the application AND contact your program coordinator for further assistance; allow at least 12 weeks for the NCMB license application process

Complete the following forms and return them to the GME mailbox.

  • A copy of your ECFMG certificate (only applicable if you are a foreign medical graduate)
  • Proof of your ACGME-approved residency/fellowship training program (letter from program director)
  • A copy of your permanent North Carolina license or a copy of your temporary North Carolina training license; documents must be submitted to MAHEC GME 60 days prior to rotation start date
  • Attestation letter of completed background check from home institution
  • Curriculum Vitae or previous Electronic Residency Application Service application
  • Verification of malpractice insurance coverage from your home institution
  • Proof of completion of a Health Insurance Portability and Accountability Act (HIPAA) program at your home institution
  • Copy of your immunization records or health clearance form from your employee health office (must include COVID and Flu vaccinations)
  • Signed Program Letter of Agreement (this will be provided to you by MAHEC GME)
  • Signed privilege matrix (this will be provided to you by MAHEC GME)
  • Please complete forms 1 & 3 of the affiliate onboarding process at
  • MAHEC parking sticker request

Other requirements

  • Please confirm orientation and first-day meeting times and locations with your program-specific contact person
  • Complete the EHR training video emailed to you prior to your start date
  • Obtain an ID badge from MAHEC Facilities
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