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Author Guidelines

At least one author on all submissions must be a resident or fellow in training in one of MAHEC’s GME or GDE programs (current or recent graduate), or an affiliated graduate or undergraduate student or intern.

All individuals listed as an author on a submission must provide substantial contribution to the conceptualization and the conduct of the research or the preparation of the manuscript or presentation.

Please provide the following information at the end of your submission:

  • Disclosure
  • Financial Support
  • Name of each author followed by a brief summary of their contribution to the project such as
    • Conceptualization and design
    • Data collection, entry and or management
    • Analysis and interpretation of the data
    • Drafting the article
    • Critical revision of the article
    • Provision of the study materials
    • Statistical expertise
    • Administrative, logistical or technical support
  • Correspondence (name and contact information to post on the publication)

Individuals who have made contributions that do not meet the above criteria should be listed in an Acknowledgments section.

The MAHEC Online Journal of Research does not require all authors of a paper to sign the letter of submission, nor does it impose an order on the list of authors. Submission to the MAHEC Online Journal of Research is taken to mean that all the listed authors have agreed all the content. The corresponding (submitting) author is responsible for having ensured that this agreement has been reached.

Research Ethics

The MAHEC Online Journal of Research is committed to the highest standards of research and publication ethics.

When applicable, papers must include notification of written consent obtained from an Institutional Review Board, the full name and institution of the review committee, and an Ethics Committee reference number.

We accept manuscripts for publication only if it is made clear that investigations were carried out to a high ethical standard.

Informed Consent

Authors are required to ensure the following guidelines are followed, as recommended by the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals.

Patients have a right to privacy that should not be violated without informed consent. Identifying information, including names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that an identifiable patient be shown the manuscript to be published. Authors should disclose to these patients whether any potential identifiable material might be available via the Internet as well as in print after publication.

Nonessential identifying details should be omitted. Informed consent should be obtained if there is any doubt that anonymity can be maintained. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are de-identified, authors should provide assurance that such changes do not distort scientific meaning.

Authors should identify Individuals who provide writing assistance and disclose the funding source for this assistance. Identifying details should be omitted if they are not essential. Complete anonymity is difficult to achieve, however, and informed consent should be obtained if there is any doubt. When informed consent has been obtained it should be indicated in the submitted article.

Financial Interests

All sources of funding must be acknowledged.  Any financial conflicts of interest must be declared.


The MAHEC Online Journal of Research expects that as a rule, figures in research papers will be original figures generated by the authors. However, in cases where figures are commissioned, obtained or bought externally by the authors, or where figures have been previously published elsewhere, the corresponding author is responsible for pointing this out to the editors at time of submission, and for including written permission for use of such figures before or at time of acceptance for publication of the manuscript. Personnel in MAHEC Library and Knowledge Services may be consulted for assistance with obtaining permission to use images.  

Submission Process

Please submit manuscripts, abstracts, PowerPoint slides, art, etc., via email to  following this format:

  • Title - bold, CG Omega 14
  • Body of the paper - CG Omega 11
  • Authors
  • Abstract
  • Keywords
  • Paper
  • References
  • 1” margins unless adjustments are needed for tables and charts
  • Single spacing
  • Figures, tables, and charts interspersed in papers, with titles above each graphic

Categories of Manuscripts

Original Research:  Clinical or Educational

Manuscripts: Should be no more than 3,000 words (excluding the abstract, references, and tables or figures), single spaced, in type no smaller than 11 point. They should follow the guidelines published in the ICMJE Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. Manuscripts should not be published elsewhere.

Title page: Title should be concise.

Abstract: 200-word limit: objectives, methods, results, conclusions.

Manuscript Body: Divided into four sections: introduction, methods and materials, results, and discussion.

Introduction: A succinct review of the literature necessary to establish the logical argument for the project concluding with the objective of the project.

Methods and Materials: Clearly articulate the methods so what was done and how it was done is clear and replicable. Please include a statement of IRB approval or explanation of exemption from review.

Results: Clearly present the results in a logical concise manner. Include tables and figures following these guidelines: reference each table or figure in the text; do not duplicate information in text and the tables or figures.

Discussion: Discuss the findings in the context of the current literature. Discuss the strengths and limitations of the project and results. Conclude with the "take home" points.

References: In numerical order as cited in the text. Please use the style indicated in ICMJE Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals.

Evidence-Based Practice Recommendations

EBP recommendations should be no more than 1,500 words, 11-point font, single spaced, including tables, figures and references. Titles should ask a practice question that will be answered by a critical review of the literature. The body of the text should be divided into the same categories as described for research manuscripts.  Be sure to conclude with the practice-based recommendation and a rating of the AAFP SORT: The Strength-of-Recommendation Taxonomy.

Quality Improvement Projects

QI project reports should be no more than 1,500 words, single spaced, in type no smaller than 11 point with a structured abstract of no more than 200 words to include background, methods, results, and conclusions.  Be sure to follow the SQUIRE guidelines.

Case Reports

Case reports should be no more than 1,500 words of main text, single spaced, in type no smaller than 11 point with an unstructured abstract of no more than 200 words.  Be sure to follow the ACP Writing a Clinical Vignette (Case Report) Abstract guidelines.


Posters must have been presented at a peer-reviewed conference or at MAHEC's Annual Research Day.  Formatting and background designs must enhance legibility; the editors reserve the right to require formatting and backgrounds be changed for publication.

Abstracts should be no more than 450 words, single spaced, in type no smaller than 11 point.  They should follow the guidelines published in the ICMJE Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. Abstracts should not be published elsewhere.

Abstract Body: objectives, methods, results, conclusions.

Citations: Include information regarding the presentation and underline the presenting author as indicacted in the following examples:     

Galvin SL, Buys E. Service Versus Education: “Devilishly Hard to Tease Apart.”  Paper presented at the 2011 Annual Meeting of the American Professors in Obstetrics and Gynecology and the Council on Resident Education in Obstetrics and Gynecology, San Antonio, TX; March 2011.

Versage JL, Sigmon K, Warren J, Galvin SL.  Pregnancy coercion and birth control sabotage in Western North Carolina. Poster presented at the Annual Meeting of the American College of Obstetricians and Gynecologists, Washington, DC; April 2011.

Narrative Essays, Art, Poetry

Submissions of up to 1,000 words, single spaced in type of 11 point, related to the training in and/or practice of medicine are encouraged.

Copyright Notice

Authors submitting their work for publication in the MAHEC Online Journal of Research agree that their accepted publications are published and freely available under the Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0) License which permits the use, distribution and reproduction in any medium, provided the original work is properly cited and the purpose is non-commercial.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.